Exhibitor FAQ

FAQ for ESC Boston Exhibitors

Q: How do I become an ESC Exhibitor? A: Contact Sean Raman, Event Sales Director at: sean.raman@ubm.com or (415) 947-6622.
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Q: What additional sponsorship opportunities are available to ESC Exhibit Exhibitors? A: Click here to view a PDF of the ESC Boston 2011 Sponsorship Opportunities.
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Q: Is there a deadline for becoming an exhibitor? A: To maximize your exposure on the ESC Boston website and marketing materials, we recommend you reserve space early. Exhibit space is also limited to availability. If you are considering exhibiting, contact your account manager today for exhibition opportunities. Check out the current version of the ESC Boston Expo floor map.
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Q: How do I access the Online Exhibitor Services Manual (ESM)? A: In our effort to be more eco-friendly, we will not be printing service manuals for ESC Boston but have created an easy to use electronic version of the manual. Click here to access the ESC Boston Exhibitor Service Manual.
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Q: Who do I contact regarding my sponsorship deliverables? A: Once a contract is signed, please contact Kristen Margulis at kristen.margulis@ubm.com or 415-947-6305 for any sponsorship questions. She will be emailing all deliverable details including deadlines and shipping instructions a few months out from the show.
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Q: Who are my main ESC Boston contacts? A: For questions on booth or sponsorship purchases, please contact your salesperson.

If you have already signed a contract and have questions about exhibiting or booth logistics, contact: Kristen Margulis Event Operations Manager Phone: (415) 947-6681 Email: kristen.margulis@ubm.com.

For answers to most of your questions, from general expo information to booth and signage info, please refer to the ESM.

For any other questions, please refer to the ESC Boston team contact list.
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Q: What are the booth height regulations and sightline restrictions? A: Allowable heights vary according to the size of the booth. The ESM has specific rules and regulations pertaining to your booth.
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Q: What are the hanging sign regulations and restrictions? A: Hanging signs are only allowed for island, split-island and peninsula booths 20'x20' or larger. If your booth fits these parameters and you want to have a hanging sign, please complete and return the Request for Hanging Sign form in the ESM.

Once it is approved by show management, you will need to order labor to hang it and must use the appropriate shipping label to ship. These forms can be found in the ESM.
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Q: Do I need to order drayage? A: Drayage is the movement of show freight from the shipping dock to your booth. No matter how you get your freight to the dock at the Convention Center, you are not allowed to bring your shipment onto the expo floor on your own - it must be done by union labor. Drayage costs are based on the weight and size of your shipment.

You can receive a discount on your drayage and priority treatment by using for your shipping needs. Please check the ESM for specifics. Back to the top.

Q: How do I handle shipping to the Hynes Convention Center? A: Separate from drayage, this is the movement of your freight from either another show site to the receiving dock at the expo site, or from your business to the dock at the expo site. It is your responsibility to get your exhibit materials to the event and home after the event. The ESM includes shipping address and instructions.
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Q: How do I order graphics, custom booths, furniture and carpet? A: We can produce any signage that you need. Whether you want to add a logo to your Booth ID sign or order meter-sized boards, we can do it. The plus side to that is you don't have to ship your signage (and risk having it arrive damaged) and it is at your booth when you arrive. They can make most types of banners or signage at a competitive price. The ESM will list a standard size prices.

The ESM will also list forms for custom booths, carpet, furniture rental, lighting orders and pretty much anything you need for a complete presence on the Expo floor.
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Q: How do I order lead retrieval, audio visual, electrical, internet, food, booth security or plants for my booth? A: Your Exhibitor Services Manual will include all order forms in the Options Services section. Be sure to order early to receive any applicable pre-show discounts!
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Q: I need to go on the expo floor to assist in setting up the booth for only a short time, can I bring my baby? A: Our insurance policy prohibits anyone under the age of 18 on the expo floor during move-in and move-out.
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Q: How do I make hotel reservations? A: Please visit the Hotel Page for more information. The hotel discount deadline is Thursday, September 1.
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Q: What are the marketing and sponsorship offerings at ESC Boston? A: Please click here for a list of sponsorship opportunities. The sooner you purchase a sponsorship, the more conference exposure you receive. Don't delay and contact your Account Manager today for sponsorship details.

If you have already purchased a sponsorship, you will receive an email with shipping or artwork details the first of the year describing what you need to do to complete your sponsorship. Back to the top.

Q: Where can I download logos and web banners to promote my booth at ESC Boston? A: You can download ESC Boston logos and web banners online now.
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Q: Interested in renting a turnkey exhibit at ESC Boston? A: You can view the ESC Boston 2011 Turnkey Options here.
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Q: How do I obtain Staff badges for my booth staff? A: You will receive an email regarding booth staff registration in the next few weeks. Back to the top.

Q: What is the difference between an Expo pass and Staff badge and what does each pass include? A: Expo passes allow access to the ESC Boston Expo, Sponsored Sessions, show floor Theater and the Opening Night Reception. All exhibitors get an unlimited number of free Expo passes. Expo passes can be distributed to members of your company who will not need access to the show floor outside of expo hours and to clients/partners you would like to invite to ESC Boston to visit your booth and check out the event. Expo passes cannot be used to access the ESC Boston show floor prior to the expo or after it closes each day. Free Expo Pass registration is available here: https://escboston.reg.ubmelectronics.com/2011/registrations

Staff badges allow access on and off the show floor to set up your exhibit space before the expo opens and to secure it at the end of each day after the expo closes. Staff badges should NOT be given to clients/partners who are not exhibitors at ESC Boston (Expo passes are appropriate).
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Q: How many Staff badges do I receive for my booth size? A: The quantity of Exhibitor or Staff passes you receive is based on booth size. For every 100 sq. ft. of booth space, you receive five (5) Booth Staff badges. For example, a company with a 10' x 10' booth would receive five (5) Booth Staff badges, a company with a 10' x 10' Meeting Room, would also receive 5 Booth Staff badges. To register, click here: https://escboston.reg.ubmelectronics.com/2011/index/exhibitorreg
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Q: How many full conference passes do I get for being an exhibitor?
A: As an exhibitor you receive 1 full conference pass.
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Q: How do I obtain a list of the pre-registered press attending ESC Boston? A: The ESC Boston press list is available in August 26, 2011. If you'd like to receive a copy of the press list, please fill out the Press List Request form available here.
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Contact us if you have any questions.

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